Bryan Estates a member of The Property Ombudsman Service (TPOS) and we aim to provide the highest standards of service to all our Residential Lettings and Property Management customers. In order to ensure that your interests are safeguarded, we have put into place a complaints process which we will follow in dealing with your complaint. Our aim is to handle any issues or concerns as quickly as possible, in order to achieve this we will, wherever we can, try and resolve your complaint at branch level.
We receive very few complaints, however we understand that sometimes things don't go exactly to plan and can occasionally go wrong. If this becomes the case, we would prefer that you try to resolve the situation with the member of our team you have been dealing with or the lettings manager.
If they are unable to resolve the situation you may refer it to the Customer Service Manager. We request that you send a written summary of your complaint to the Customer Service Manager, within one month of completing Stage one to our customer care team at: firstname.lastname@example.org. They will acknowledge your complaint within 3 working days of receipt and provide you with a written response within 10 working days.
Should this still remain outstanding, or if you still remain dissatisfied with any aspect of our handling of your complaint, then please write to the Managing Director at the following address:
The Managing Director
146 Balls Pond Road
The Managing Director will acknowledge your complaint within three working days and will investigate the issues raised. He will undertake a review of your complaint, including how it's been handled to date, which may include further investigations into the background of your concerns.
Within 10 working days from receipt of your letter, the Managing Director will set out in writing to you his findings and recommendations as a 'final viewpoint' on how he believes your complaint can be resolved.
After you have received a response from the Managing Director and if you are not satisfied with his proposed resolution, you may approach The Property Ombudsman Service (TPOS). Details of how to do this are contained within the Managing Director's final view point letter alongside a link to the The Property Ombudsman Service (TPOS) consumer guide at www.tpos.co.uk
Please note that if you do wish to contact The Property Ombudsman Service (TPOS), you must do so within 6 months of the date of the Managing Director's final viewpoint letter. It is also important to note that The Property Ombudsman Service (TPOS) will not consider your complaint until our internal complaints procedure is exhausted.